Although many event planners may already have established relationships with hotels, conference facilities, conference centers and other venues where they frequently hold meetings and events, it’s important to vary where meetings are held once in a while. Or maybe this is simply a part of your job and you don’t do this frequently.
Evaluating new meeting rooms and space can also create a new sense of excitement for the hosts and attendees if they tend to get together for frequent events. In these situations, it’s important to go back to the basics when you’re about to approach a new facility:
- Ask about amenities.
- View the facilities.
- Inquire about A/V equipment.
- Explore catering options.
- Maintain your budget.
Learn more about what you should know for each of these requirements when evaluating conference facilities and meeting rooms for your next meeting.